OOxford Music Academy
Manual The system

Oxford, Ohio · Every number can explain itself

Run the school
on proof,
not on memory.

Scheduling, credits, payroll, and month-end that tie to the cent — plus the two things no other platform gives a school owner: who is quietly leaving, and why every policy decision came out the way it did.

Open the live system → The teacher app
3,706 lessons replayed through the real engine margin ties to the cent credit movement residual $0.00 30/30 engine tests green

What the owner sees

Four questions answered before the coffee is poured

The opening screen is not a calendar and not a feed. It is today's lessons, a triaged attention list, the month against teacher pay, and the students drifting toward the door — every line clickable down to the lessons behind it.

Retention with evidence

Not a score — a sentence. The same sentence survives being read on the dashboard, quoted by the assistant, and emailed to the parent.

"Nothing on the calendar. The last lesson taught was June 19."

Payroll that ties

Fixed, hourly, and true percentage pay — 62.5% stored exactly, never as a rounded float. Every makeup that could pay a teacher twice is flagged before you approve the run.

7 double-pay collisions caught this month

Decisions that explain themselves

Cancel a lesson and the policy shows its numbered reasoning — the hours compared, the caps checked — stored at the moment it decided, with the version that decided it.

"Why was I charged in March?" answers with March's rules

The teacher's pocket

Native on iPhone. Honest about offline.

  • Swipe attendance — right for attended, left for no-show, landing in payroll and the audit trail as that teacher.
  • Attendance queues offline and syncs when the basement studio gets signal back — a fact can wait.
  • Cancellation requires a connection, because the refund answer depends on caps and history the server holds. The app says so, in plain words.
  • One audit trail — a mark made on the phone appears in the web Activity feed seconds later. Not a bolt-on.

Ask the ledger

An assistant that quotes your books, not its imagination

Every question is answered from a fresh digest of the actual ledger — this month's numbers, the retention evidence, expiring credits. If the books don't contain the answer, it says so.

Two years of history are loaded

See it run.

Every screen live, every number drillable, and an iPhone in the room marking attendance into the same books.

Open the live system →